Running Out of Office Space?
Records Management is continually updating the University’s Records Retention and Disposition Schedules. Your department’s schedule can be found under Retention Schedules. If you cannot find your schedule, call Records Management at 3981.
If you are a new employee and manage University records, please call Records Management for a records consultation meeting. Human Resources’ new hire orientation does not cover your responsibilities in managing University records.
If you are running out of office space due to overstuffed filing cabinets or storing records in closets, under or on top of desks, or in classrooms, call Records Management. We have solutions to reduce your records storage.
Added Value
A systematic records management program adds value to the daily functions of the staff. The University benefits when proper records management is practiced by the staff. The benefits are:
- Organizing information for retrieval when needed
- Protecting records that are essential to mission-critical business operations
- Ensuring compliance with legal and regulatory recordkeeping requirements, thereby avoiding costly fines or other penalties
- Reducing risks in litigations, government investigations and the legal discovery process
- Reducing labor requirements for the creation, organization, retrieval and dissemination of recorded information
- Minimizing storage requirements (space, equipment and supplies) for a given quantity of records (Destroy or delete records according to the University's records retention schedules)
- Reducing the time and effort required to reconstruct vital information in the event of disaster, theft and other losses
