Registrar

Students can completely withdraw from SIUE using CougarNet before the first day of the semester. Beginning the first day of the semester, if students find it necessary to withdraw from all classes, an email can be sent to servicecenter@siue.edu.  The email request must originate from the student SIUE email account, and it must include a completed Withdrawal Form.

Email is monitored Monday through Friday 8 a.m.–4:30 p.m.  Students must return all textbooks and library materials.  Total refunds or cancellation of tuition and fees liability are subject to the refund deadlines published in the Academic Calendar. Please note that withdrawn students do not retain access to the services provided to enrolled students regardless of tuition and fee payment.  University Housing requires cancellation of the housing contract.  Questions can be directed to housing@siue.edu.  Students who received financial aid should contact finaid@siue.edu to inquire about the status of financial aid upon withdrawing.

Students may also withdraw using the withdrawal form in person in the Service Center, Rendleman Hall room 1309.

If you were financially cleared by making your minimum payment on the Installment Payment Plan, your registration and all associated charges WILL NOT be canceled.  You must formally withdraw by email or in person.  Non-attendance does not constitute a withdrawal.

Waitlists are available for some classes. A waitlist is a way for you to express your interest in enrolling in a class that is closed. If a waitlist is available, you will have the option of electing to be waitlisted at the time of registration. When you add your name to the waitlist of a closed class, you are NOT registered for that class. You do not pay fees for that class, nor can you check out textbooks for that course; a waitlist is only a list of the students who wanted to register for the class after it closed.

Being on a waitlist does not guarantee eventual registration in that class. If space becomes available in the class either as a result of an added section or previously enrolled students dropping, the department may change your status from waitlisted to registered. You should check your schedule on CougarNet before the term begins to determine whether the class was added to your schedule. If your plans change, and you no longer wish to be either waitlisted or enrolled, you should drop the class by selecting "Drop" as the action to the right of the class.

If your status changes to registered, you are considered officially enrolled in the class. However, when sufficient space is not available to allow your enrollment prior to the first day of class, you may elect to attend the first day in the event that space becomes available on that day. If the instructor authorizes enrollment on the first day of class, you must bring the signed authorization to the Service Center to complete the registration. Waitlists will not be monitored for potential enrollment after the first day of the class.

No letter grades or credit hours are awarded for audit credit; tuition and fees are the same as for other types of credit. You must confer with the instructors of courses for which you will receive audit credit to determine the requirements for the grade.

Undergraduate students may change from credit to audit status, or vice versa, through the end of the sixth week of the term, but not after that. Graduate students may change from credit to audit status, or vice versa, through the end of the third week of the term. The Veteran's Administration, and federal and state monetary awards, will not pay for audit courses.

Please email servicecenter@siue.edu to register in audit status from your SIUE email account. Registration in-person must be processed in the Service Center, Rendleman Hall, Room 1309.

Pass/No Credit Option, Spring 2020 ONLY

On March 31, 2020, the University made temporary modifications to its Pass/No Credit academic policy for the spring 2020 semester. The modification applies to eligible undergraduate courses for the full term (16 weeks) or the second eight-week part of term. Graduate courses or courses that count for graduate credit are excluded.

Synopsis of Plan

• At the end of the spring 2020 semester, faculty will submit course grades to the Registrar as originally defined in their syllabi, just like any other semester. Once these grades are recorded by the Registrar, after consultation with their advisor, students may choose to convert their letter grade into a Pass/No Credit (P/NC)
• Certain programs will be excluded, and students should carefully consider the possible short- and long-term implications of switching to a P/NC option. In particular, courses in professional programs (i.e., School of Nursing, School of Pharmacy, School of Dental Medicine, and certain pre-requisites in some accredited programs) are excluded from these temporary academic policy
• Courses that are part of a program that allows the student to apply for licensure or certification should be reviewed carefully to ensure that students do not harm their future
• For eligible undergraduate courses, any letter grade of a C or better may be converted to a “Pass.”
• Courses converted to P/NC can be used to fulfill major, minor and General Education requirements when a P grade is earned, and accreditation/licensure/certification standards
• Any letter grade of a D or F may be eligible to be converted to No Credit. In this case, the course will not satisfy prerequisite or degree
• Courses converted to the P/NC designation will be excluded from the calculation of term and cumulative GPA.
• If a student elects to convert a course grade to the Pass/No Credit option, this choice becomes permanent and may not be

Important Timelines

• Spring 2020 degree candidates who are enrolled in eligible classes have until Monday, May 18 at 4:30 p.m. to request class(es) to be recorded as Pass/No Credit in lieu of the assigned grade.
• Degrees will not be awarded until all grades are finalized after May
• All other students enrolled in eligible classes will have until Friday, May 29, 2020 at 4:30 p.m. to request class(es) to be recorded as Pass/No Credit in lieu of the assigned grade.

Guidance (Current as of April 17, 2020)

In joining a growing number of colleges and universities in modifying their approach to grading in response to the challenges caused by the COVID-19 pandemic, we anticipate that many external stakeholders (e.g., professional programs, graduate school, employers) will also recognize these exceptional circumstances. To be clear, SIUE cannot guarantee that all will, so we continue to recommend that students remain mindful of the potential implications of electing to change letter grades (A-F) to the Pass/No Credit option. Accordingly, we offer the following guidance for students’ consideration of the short- and long-term implications.

How do I make a choice?

• How will I communicate my grade decisions to the University?
  • Students will be able to request Pass/No Credit through CougarNet. When a student requests this option, the advisor will be alerted and will have the opportunity to either approve or deny the request. If the advisor denies the request, the advisor will notify the student.

• Will faculty members have to approve what I select?
  • No. Faculty of record for the course will submit letter grades to the Registrar. Students can then elect to convert these to the Pass/No Credit option, when the course is eligible for the student

• Between the end of the spring term and May 29, can I change my decision after I have selected the Pass/No Credit option?
  • No. Once changes have been processed, the choices will be permanent.

• What happens if I do not take any action before the May 29 deadline?
  • Students must opt into the Pass/No Credit option. Therefore, if you do nothing, your transcript will show the letter grades that you earned in spring 2020.

• Can I change my decision after May 29?
  • No. If you make a choice to convert a letter grade to the Pass/No Credit, it is a one time, irreversible choice.

GPA, Academic Standing, Incompletes, Prerequisties and Transcripts:

• How does electing the Pass/No Credit option affect my term and cumulative GPA?
  • Grades of either Pass or No Credit are not used to calculate a student’s term GPA (spring 2020) nor a student’s cumulative GPA.

• How does this affect someone who is enrolled in a course as a repeat for grade replacement?
  • An assigned grade of P is considered a successful completion of a course. If the course was taken as a repeat of a previous completion, the earlier grade is excluded from GPA calculation.

• If I choose the Pass or No Credit grade, will the class still show on my transcript?
  • Yes, all courses completed at SIUE are recorded on transcripts. The course will not display the original grade assigned. The only grade displayed on the transcript will be the P (Pass) or NC (No Credit).

• If I receive an “incomplete” grade for spring 2020, can I elect the Pass/No Credit option later?
  • No, if a grade of incomplete remains on your record at the deadline to elect Pass/No Credit, you will not have the choice to convert to Pass/No Credit when the final grade is assigned.

• How does this affect prerequisites?
  • According to the Pass/No Credit policy, a grade of P successfully satisfies prerequisite requirements that stipulated a C or better.
    • For courses completed in spring 2020 only, a grade of P will also satisfy prerequisite requirements that stipulated a B or better. If you choose to take a P for this reason, please be aware that the department set the prerequisite for the course at a B because the faculty believed students would be more appropriately prepared if they had done so. You will need to make sure that you take any necessary steps of preparation independently to ensure your success in future courses.

• I am in a program and I can only fail a course or courses a particular number of times before being removed from the major. If I elect No Credit, how will this affect me?
  • For spring 2020 only, the department or program will treat the course as if it had not been taken.

• Can I select a P or NC grade for my lab but get a grade for my lecture?
  • If your lecture and lab classes are each recorded separately, you may elect the Pass/No Credit option for one and not the other. If your lecture and lab is combined within one course, your choice to elect Pass/No Credit or retain your final assigned grade will apply to the entire course.

• What if my instructor makes a grading error that adjusts my grade and changes my decision?
  • If the error resulted in the assignment of a lower grade, you should consult with your advisor within seven days of the grade change to discuss options for electing a change to Pass/No Credit. If appropriate, the grade may be converted to Pass/No Credit within 10 days of the final grade change. If the grade change resulted in a higher grade after you elected to convert to Pass/No Credit, you will be given the option to retain the Pass/No Credit or have the new final grade recorded. This option will be presented before the grade change is processed.

• How does the election of Pass/No Credit effect academic standing?
  • A semester without letter grades could stifle the progress of students needing letter grades to boost their GPAs in order to move from academic probation to academic good standing, or disadvantage students who were repeating a course for grade replacement.
  • Students who elect Pass/No Credit for all classes within the term will hold their current academic standing at the end of the term because changes in academic standing result from evaluation of calculated GPAs. A full term of Pass/No Credit would not result in a calculated GPA.
    • Your academic advisor can help guide you through how your grade election will impact your academic standing.

• How does the election of Pass/No Credit effect my eligibility for the Dean's List?
  • In order to be eligible for the Dean's List, you must have a minimum of 12 hours calculated in your GPA. Since grades of Pass and No Credit are not calculated in the GPA, they would not be included in the 12 hours required. If you elect Pass/No Credit for one class and still have 12 additional hours that are graded, you would be eligible for consideration.

Financial Aid:

• How do I maintain eligibility for Financial Aid?
  • To qualify for financial aid, students must make “Satisfactory Academic Progress” by maintaining a cumulative GPA of 2.0 on a 4.0 scale and successfully complete 67% of all coursework. A P grade counts positively towards a student’s completion rate, while a NC grade counts negatively towards a student’s completion rate.
    • Example: If a student is enrolled in four classes during spring 2020 and the student decides to take a NC grade for two of the four courses (the student passed the other courses with letter grades), the following will be true:
      • When reviewing SAP, the NC grades count negatively; therefore, the students completion rate for the spring 2020 term will be 50%.
      • With the inclusion of the spring 2020 completion rate at 50%, if the cumulative completion rate drops below 67%, the student will be place on Financial Aid Warning. If the student is already on Financial Aid Warning, they will be Terminated from financial aid. If you are Terminated from financial aid, you can complete a “Financial Aid Appeal.” This form can be found on our website.

• What will happen to my financial aid for spring 2020 if I change my letter grade to a P or a NC?
  • Your spring 2020 financial aid will not change. However, making grade changes may impact future aid.

• What will happen to my future financial aid if I decide to change one or more of my grades to a P or a NC?
  • When your final spring 2020 grades post, the Office of Student Financial Aid will evaluate your Satisfactory Academic Progress (SAP) status. If your grades meet the requirements (2.0 cumulative GPA and/or 67% cumulative completion rate), your financial aid will continue. If your grades do not, you may be placed on Warning, or if already on Warning, you may be terminated from financial aid. If your SAP status is updated to Terminated, you will not be eligible for financial aid (including federal loans) for the following semester. (For full details on what aid is impacted, please see the Satisfactory Academic Progress policy)

• What should I do if my spring 2020 grades drop below “Satisfactory Academic Progress” (SAP) for Federal Aid and I have extenuating circumstances related to the challenges brought about by COVID-19?
  • If you are terminated from financial aid, you can complete a “Financial Aid Appeal.” This form can be found on our website. You would need to submit the SAP Failed Warning form, a written statement explaining what led to your unsuccessful academic performance, third-party supporting documentation, and an Academic Plan that has been completed with your academic advisor (available for completion virtually). Per federal guidelines, COVID-19 related circumstances are considered for an appeal.

• For additional information, please contact the Office of Financial Aid at 618-650-3880 or finaid@siue.edu. 

Institutional Scholarships:

• If I change my grade to a P or a NC, will my spring 2020 scholarship be affected?
  • No, your institutional scholarship for spring 2020 will not be affected.

• If I change my grade(s) from a P or a NC, will my future institutional scholarship be offered?
  • In order to keep your institutional scholarship, you must meet the GPA and credit hour requirement (listed in each scholarship’s terms and conditions). Hours changed to NC or P count toward your hours completed and have no impact on your GPA. If, after spring 2020 final grades post and you are on suspension from your scholarship, you can complete an Institutional Scholarship Appeal with the Office of Student Financial Aid.

Student-Athletes:

• How does this affect student-athletes?
  • Student-athletes who are considering the Pass/No Credit option for a class, should discuss how this will impact their athletic eligibility with their athletic academic advisor before making any changes.

Veterans:

• How does this affect GI Bill recipients?
  • Under the current laws and regulations, a NC grade is not allowable. A grade of P is acceptable.
  • Typically, if a student chose to do a Pass/No Credit option and did not pass, the student would be responsible for repayment of benefits. Although VA does not typically make payments for classes resulting in nonpunitive grades (e.g. NC), if COVID-19 is reported as mitigating circumstances for the student’s receipt of a nonpunitive grade (i.e., Fail in a Pass/Fail class) VA may pay for the class.

Students requiring further clarification of this option should consult with Kevin Wathen at kwathen@siue.edu.

Transfer Students:

•  How does this affect a student who is transferring into SIUE with Pass/No Credit grades?
  • SIUE will accept courses with a Pass. These courses will be used to satisfy IAI general education core curriculum requirements, as well as corresponding SIUE general education requirements, pursuant to the guidance issued by IBHE and IAI. Additionally, SIUE will apply grades of Pass to major, minor and prerequisite requirements consistent with the manner in which grades of Pass are applied to requirements for native students recognizing that grades of Pass at SIUE are only applied to certain requirements when they represent a C or higher.

• I am transferring out of SIUE to another institution. How will electing a Pass/No Credit option affect me?
  • Acceptance of credit is determined by the receiving institution. You should check with your intended transfer institution regarding acceptance of grades of Pass/No Credit.

Students in Programs With Licensure/Certification:

• How does the election of a Pass/No Credit option impact program licensure/certification requirements?
  • Typically, letter grades are required by licensure boards and electing to switch to a Pass/No Credit grade will likely hurt a students’ chances of pursuing/earning their professional licensure or seeking post-baccalaureate options.

Teaching Licensure in Illinois

Because P/NC is based on P=C or higher, this grade convention should work for licensure. Illinois Administrative Rule 25.100 requires coursework used for licensure to be passed with a grade of C or higher. Since SIUE defines “pass” as a C or higher, licensure should not be impacted.

Nursing

Students should consult with their nursing advisor to determine whether Pass/NC option is available for prerequisite science courses for students who plan to apply to the School of Nursing (SON), as this will affect the ranking process of all students applying to the program.

Pass/NC option for nursing courses is not available as this will impact a student's ability to apply to graduate nursing programs in the future.

The SON has a progression policy that limits how many failing grades a student receives and consider a D a failing grade. Also, minimum GPA requirements must be met to continue in the program.

What if I want to apply to graduate or professional school?

Students who intend to pursue further educational opportunities might be disadvantaged by not having letter grades recorded in their transcript when being considered for admission to graduate or professional programs. Letter grades are also typically required by licensure boards and selecting Pass/No Credit grades may hurt students’ chances of pursuing and earning their professional licensure.

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Pass/No Credit Process-Post Spring 2020

If you choose this grading option, you will receive a grade of Pass instead of A, B or C, and No Credit for grades of D or F. Another choice, the D-Option, allows you to receive a grade of D when issued, but No Credit for an F.

The written approval of an advisor is needed to register for classes on a Pass/No Credit basis. You may enroll in no more than 12 hours of undergraduate classes under the Pass/No Credit option. This limitation does not apply to courses which are offered only for Pass/No Credit.

This option is open to graduate students only for courses that are NOT part of their degree programs and only with the written permission of their major advisor. You must officially select this grade type no later than the eighth week of the term.

Please visit the Service Center to request Pass/No Credit options.

The Office of the Registrar has made adjustments to fall 2020 course offerings to optimize health and safety protocols for our campus.  As of July 24, we have concluded these schedule changes.  Consistent with prior terms, individual changes may occur prior to the start of class.  Students will be notified if they are impacted by individual adjustments in the coming weeks.  The following email was released to all enrolled students, with the exception of School of Dental Medicine, on July 24.  

Dear Student,

For the last couple of weeks, the University has been making changes to many aspects of the Fall 2020 schedule in response to the unprecedented challenges associated with the ongoing COVID-19 pandemic. Today, I am happy to communicate that this process is now complete and your Fall 2020 class schedule is attached.

Please be advised that while the vast majority of schedule changes are now complete, it remains possible that changes to individual classes may still take place. In those isolated cases, students will be notified.

Please remember to check your schedule on CougarNet prior to the beginning of class to confirm room assignments. Changes to your schedule may be made through CougarNet until the class begins.

Finally, to comply with federal regulations and financial aid requirements it is important to update your current address consistent with the student policy. This is the address you will be physically located while connecting with SIUE for fully online programs or residing while attending classes on campus or hybrid courses. Please update your address in CougarNet.

Thank you for your patience. Please continue to do your part to ensure your own safety and to support the well-being of our community. Best wishes for a successful fall term!

Sincerely,

Dr. Denise Cobb, Provost and Vice Chancellor for Academic Affairs.

The following is your final Fall 2020 class schedule:

(800XXXXXX)

CRN	Subject	Course Number	Course Title	Campus	Meeting Type	Building	Room Number	Start Time	End Time	Start Date	End Date	Sun	Mon	Tue	Wed	Thu	Fri	Sat
37346	CMIS	300	Web-Based Application Design	OL	Class	OL	OL	600 pm	850 pm	24-AUG-20	21-NOV-20	-	M	-	-	-	-	-
36524	CMIS	342	Information Systems for Business	E	Online Learning - Asynchronous	OL	OL	--	--	24-AUG-20	18-DEC-20	-	-	-	-	-	-	-
36524	CMIS	342	Information Systems for Business	E	Online Learning - Synchronous	OL	OL	1100 am	1150 am	30-NOV-20	18-DEC-20	-	M	-	W	-	-	-
36524	CMIS	342	Information Systems for Business	E	Class	AH	1203	1100 am	1150 am	24-AUG-20	21-NOV-20	-	M	-	W	-	-	-
38149	PROD	315	Operations Management	OL	Online Learning - Asynchronous	OL	OL	--	--	24-AUG-20	18-DEC-20	-	-	-	-	-	-	-
33727	QR	101	Quantitative Reasoning	E	Class	MUC	ST CLAIR	1000 am	1050 am	24-AUG-20	21-NOV-20	-	-	-	W	-	-	-
33727	QR	101	Quantitative Reasoning	E	Online Learning - Synchronous	OL	OL	1000 am	1050 am	30-NOV-20	18-DEC-20	-	-	-	W	-	-	-
33727	QR	101	Quantitative Reasoning	E	Class	SE	2262	1000 am	1050 am	24-AUG-20	21-NOV-20	-	M	-	-	-	-	-
33727	QR	101	Quantitative Reasoning	E	Online Learning - Synchronous	OL	OL	1000 am	1050 am	30-NOV-20	18-DEC-20	-	M	-	-	-	-	-
33727	QR	101	Quantitative Reasoning	E	Online Learning - Synchronous	OL	OL	1000 am	1050 am	24-AUG-20	18-DEC-20	-	-	-	-	-	F	-

Interpreting your schedule:

When days and times are listed, you are expected to meet at that time. If the building and room location is listed as OL, this indicates that the meeting will occur online. This is referred to as synchronous online meetings.

When days and times are not listed, but the building and room notes OL, this indicates that the class is purely online with no synchronous meeting requirements. This is sometimes referred to as asynchronous online.

Some classes may have multiple meeting lines per section. This would include courses that are considered Blended or Hybrid. For example, one line may indicate meetings scheduled in a room on campus and the other line may indicate additional meetings or instructional activity that will occur online. These distinctions would be identified by the building and room assignment.

Students enrolled in classes scheduled with a meeting pattern of Hyflex should expect to receive communication from the faculty regarding in-person attendance patterns.

In addition to the meeting patterns, you should pay particular attention to the beginning and ending dates for each meeting pattern. In most cases, a class that is scheduled to occur on campus will finish online. In this case, you may notice an on-ground meeting that occurs between August 24 and November 21 and online meetings that occur November 30 through December 11 or 18th. Again, the meeting pattern would indicate whether the online portion of the class will continue synchronously or asynchronously.

If you have questions, please reach out to your advisor, mentor, program director, or department chair.

Prior to meeting with an academic advisor, most degree-seeking students will have an active ‘AC-Advisor Check-In’ hold placed on their record. Once you’ve been advised for the upcoming semester(s), your AC hold will be released by your advisor. Some students will be given a six-digit enrollment PIN, which is used to activate registration windows for certain web registration groupings. Your advisor will provide you with your enrollment PIN, should you belong to a group that utilizes one. If you have an enrollment PIN, you will be prompted to enter it as you attempt to add or drop courses in CougarNet. If you do not remember your enrollment PIN, contact your advisor.

Before registering for classes, you must complete the admission process and consult an advisor. More detailed information regarding registration dates may be found on the Class Schedules page. Additionally, each semester you will be required to accept the University’s Financial Agreement, acknowledging that you understand your responsibility for payment of educational services provided by SIUE, prior to gaining access to registration.

Any registration may be declared invalid for academic, disciplinary, or financial reasons attested to by the Registrar, Vice Chancellor for Student Affairs, or the Office of the Bursar.

Students needing accommodations because of medical diagnosis or major life impairment should contact ACCESS for additional registration information.

You are expected to complete the registration process before the term begins. Beginning with the first day of the term, you will be assessed a non-refundable $25 late registration fee if you have not yet registered. No registrations are accepted after the second week of the semester.