Purchase Order Revision Form

Request adjustment to the encumbered amount of a purchase order, a change to the budget purpose and/or departmental activity of the order; and/or to request a change to item descriptions.

Purchase Requisition

Request the purchase of goods or services.

Purchase Requisition Preparation Instructions

Learn how to prepare a purchase requisition.

Grant Transaction Summary Form

Required if the department is making a purchase utilizing grand funds.

Contract Certification 

Required for professional and artistic services in the amount of $5,000.00 or more.

Contractual Service Voucher

Use this form to meet IRS requirements concerning payment made for professional services to an individual and for payments to or on behalf of a non-resident alien.

Independent Contractor Analysis Form

Required before processing payment for services to an individual using a Social Security number.  It should be completed prior to the beginning of services.

Independent Contractor/Consultant Service Agreement 

Required for professional and artistic services in the amount of $5,000.00 or more.

Invitation for Bid

Invitation for bid.

RFP P&A Template

Request for proposal for professional and artistic services template.

RFP Template

Request for proposal template.

Sole/Single Source Justification Memo

A sole source procurement is permissible when a requirement is available from only a single supplier/contractor. For use with all funding sources on purchases between $20,000 and $99,999.

Sole Source Justification Form

A sole source procurement is permissible when a requirement is available from only a single supplier/contractor. For use with all funding sources on purchases $100,000+.

Sole Source Justification Instructions

Learn how to fill out the sole source justification form.

Sole Source Justification Presentation

Learn how to justify a sole source.

New/Change Supplier Form

Use to add a supplier to or change information on an existing supplier in AIS.

W-9

Request for Taxpayer Identification Number and certification.

Emergency Purchase Affidavit

Authorization form for the expenditure of funds for an emergency.

Equipment Change of Status Form

Document changes in the status of equipment. Examples include: interdepartmental transfers; equipment loans; and removal from inventory because equipment was lost, stolen or traded-in to a vendor for like equipment.

Equipment Change of Status Form Instructions

Outbound Shipment/Material Return Form

Request that a shipment be returned to the supplier or to acknowledge the receipt of damaged materials. This form should be used by both departmental receivers and central receivers when dealing with returns of damaged goods, exchanges or any outbound shipment.

Return/Damage Form

Complete this form when it is necessary to return an item/items on a standard purchase order. Return to Expediting.

Surplus Property Pick-Up Form

Document items to be sent to Surplus Property, initiate pick-up of the property, and remove property from the unit's inventory.

Surplus Property Pick-Up Instructions

Instructions for completing the Surplus Property Pick-Up Form

2024 Prequalification Statement

Required form for construction projects.

2025 Prequalification Statement

Required form for construction projects.

AP Invoice Distribution

Use this form when a purchase order is not required, to make a payment for a release on a planned purchase order or a service, OR when the vendor’s signature is required in order to process payment.

Financial Disclosure

Required for purchases over $100,000. The University will consider this form when evaluating the bid, offer or proposal or when awarding the contract.  

W-8BEN

Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals).

W-8BEN-E

Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities).