Information Technology Services

by Curt Price 

With the upcoming switch to Teams Meetings, experienced Zoom users may be curious if they can do everything in Microsoft Teams Meetings that they did in Zoom.

Some feature comparisons between Teams Meetings and Zoom are available in this ITS KnowledgeBase article.

But in short, Teams Meetings features meet or exceed pretty much all of the features SIUE has had with our Zoom license. 

If you're new to Microsoft Teams Meetings, the interface resembles Zoom in many ways. Before hosting a Teams Meeting, we strongly recommend you create a test Teams Meeting to familiarize yourself with the interface and the options available to you. Actually poking around inside a Teams Meeting and physically testing things out to see what everything does is probably the best way to approach this. But if you need guidance, below is an extensive list of HOW TO support links.

Some areas where Teams exceeds Zoom:

• Number of participants (300 vs 100)
• Microsoft 365 integration
  • Microsoft 365 integrates seamlessly with Teams meetings, allowing users to schedule Teams meetings directly from Outlook calendar, access relevant information from other Microsoft 365 apps during a Teams meeting, and essentially manage all their meeting scheduling and collaboration within the Microsoft 365 ecosystem; this includes features like adding a Teams meeting link to an Outlook calendar event, instant notification of schedule conflicts with participants added to a meeting, and pulling up related documents from other Office apps during a Teams call.
• Cloud storage space (1tb vs 1gb)
• Recording storage space (unlimited)
• Included transcripts
• Live event/Webinar capacity (10,000 vs 1000)
• Meeting storage time (60 days vs 30 days)

How to do things in Teams Meetings that you could do in Zoom... AND some things you couldn't do in Zoom:

• Creating/Joining a meeting
  • Schedule a meeting
  • Re-schedule a meeting
  • Start an instant meeting (numerous ways)
  • Use education templates
  • Invite attendees
  • Roles and how to change them
    • Organizer
    • Co-organizer
    • Presenter
    • Attendee
  • Best practices for a large teams meeting
  • Change show as status
  • Add a dial-in number
  • Share a meeting link
• Joining a meeting
  • Join by link
  • Join a meeting organized by a Teams personal account user
  • Join from calendar ID
  • Join in a channel
  • Join from chat
  • Call in
  • Join anonymously or from a different account
  • Connect to a room while you join
  • Join a meeting as an avatar
  • How to test audio and video
• Participating in a meeting
  • Chat
  • Raise your hand
  • Express yourself in a meeting
  • Create a poll
  • Using Video
    • Turn your camera on/off
    • Change your background
    • Use video filters
    • Change your view
    • Change gallery size
    • Prioritize videos
    • Reposition your video
    • Large gallery
    • Together mode & assigning seats in Together Mode
    • Focus on content
    • Pin your video or someone else's video
    • Spotlight a video
    • Reframe a video
  • How to present content/share screen
  • Presenter mode
  • Whiteboard in a meeting
  • Manage attendees audio & video permissions
  • How to do breakout rooms (Breakout rooms are available only in scheduled meetings)
  • Share computer sound
  • Use live captions
  • View live transcription
  • Take meeting notes
  • Change participant settings
  • Download an attendance report
  • End a meeting for everyone in attendance
  • Keyboard shortcuts
• Record a meeting
  • How to record a meeting 
    • More information to come on how to recording Teams Meetings directly to Yuja using a plugin.
  • Play and share a meeting recording
  • Delete a meeting recording
  • Edit a recording transcript

•  
• Overview of Meetings vs Webinars vs Town Halls
  • Meetings
  • Webinars (more information to come on full Webinar functionality at SIUE)
  • Town Halls

If you have any questions about Microsoft Teams Meetings, please contact ITS at x5500.