Submitting a Request for Review or Drafting to the OGC
It is SIUE’s policy that all contracts must be reviewed for legal form and sufficiency by the Office of General Counsel (OGC) prior to execution by authorized personnel. Failure to provide the contract to the OGC for review could affect statutory protections reserved for state officials employed by SIUE and significantly increase SIUE’s legal risk. Any amendment or revision to an existing contract must be in writing and must also be reviewed by the OGC.
Exception: Pre-approved University templates that are not changed in any material way do not have to be submitted to OGC for review. Pre-approved templates are those templates that have been reviewed by the OGC within two (2) years prior to use as indicated in a footer in the bottom left corner of the document. If it has been longer than two (2) years since a template was approved by the OGC, the template is no longer approved and must be submitted to the OGC for review. If your template does not have an OGC review date footer, your template is not approved and must be submitted to the OGC for review. NOTE: It is very important that the full name of the legal contracting entity is used in contracts. In the U.S., most legal entity names end in Inc., LLC, Corporation, Corp., P.C., etc. If you have any questions regarding the correct name of a legal entity, please contact the OGC.
All requests for contract drafting or review of non-procurement contracts should be submitted by email to Jennifer Wagner, Senior Associate General Counsel, at contracts@siue.edu. Contracts will be reviewed in the order they are received. You should allow a minimum of ten (10) business days for contract review. If you have an urgent review request, please explain why and include the date needed in your email. "ASAP" is not acceptable in lieu of a date. The review request must contain confirmation via the Contract/Agreement Review Submission Certifications, signed by the departmental representative responsible for the contract, that all terms of the contract are accurate and acceptable, including, but not limited to, scope of work, pricing, dates, payment requirements, confidentiality requirements, etc., and that any needed changes have been identified in redlines or comments submitted with the request. The Contract/Agreement Review Submission Certifications form may be completed and signed electronically once downloaded and opened in Adobe Acrobat. This information is required whether you submit the review request directly to the OGC or through another University unit.
Procurement contracts should be sent to the Purchasing Department for processing, and the Purchasing Department will forward procurement contracts to the OGC for review. See the Purchasing Department website for more information.
Requests for contract review must include a document in an editable format, such as a Word document. It is the requestor’s responsibility to submit contracts for review in an editable format. If the contract is not in an editable format you must explain why it is not possible to provide a document in an editable format in your email. In addition, if the contract you are submitting contains links to additional terms or other agreements, you must also submit those in an editable document for review.
If you need a contract drafted, please provide the OGC with a term sheet that contains a description of the contract requested, the parties to the contract and a list of all of the material business terms that are required.
