Guidelines for Processing Receipts
The Bursar's Office has established the "Cash, Payment Card and Gift Card Handling Guidelines" to ensure that all cash, checks and payment card receipts are properly accounted for and deposited in a timely manner. University staff members who handle cash, payment card (debit or credit cards) and gift card receipts need to review these guidelines. Departments must establish procedures that comply with these guidelines [pdf].
Fiscal Officer Responsibility
Individuals who are assigned the role of Fiscal Officer are responsible for all financial activity within their department. Therefore, Fiscal Officers must establish procedures to ensure accuracy of financial transactions, and establish safeguards that will prevent and detect errors and/or misappropriations. To learn more about the Fiscal Officer's responsibilities and documentation of department procedures, use this Bursar's Office Guide to Fiscal Officer resource.
Department Change Fund Requests
Departments that need to keep a cash fund on hand in order to make change for customers may request a Department Change Fund by completing the request form [doc]. If you have questions about processing receipts, please contact Karen Straube at kakorsm@siue.edu, 618-650-3482 or Dawn Sparks at dsparks@siue.edu, 618-650-5273.